We are dedicated to operating as a small group tour provider, as we believe this approach offers everyone the best opportunity to connect with their fellow travellers and fully engage with the guide. There is little value in offering exceptional guides if you have to struggle to see them due to a large group! Therefore, we will never place you on a 50-seater bus with 49 other passengers and just one guide. Instead, our Sudan group departures will always have a minimum of 2 and a maximum of 16 participants.

At Encounters Travel, we prioritise the use of local Sudanese guides and representatives whenever possible. We believe this provides you with the most authentic experience of the country and the sites you are exploring.

We organise regular small-group departures for this tour every Thursday from October to April. All departures are guaranteed with a minimum of four travellers. If only two or three travellers are booked on a particular date, the tour can still proceed, but an additional supplement will apply. Departure dates and prices can be found on our website or on a separate dates & prices sheet, available upon request.

Private and bespoke tours are also offered on any date; please get in touch for more information and pricing.

The Sudanese Pound (SDG) is divided into 100 piasters. Banknotes are available in denominations of SDG50, 20, 10, 5, 2, and 1. Coins come in denominations of 50, 20, 10, 5, and 1 piasters. The Sudanese Pound replaced the Sudanese Dinar, which was phased out on 30 June 2007. The exchange rate is as follows: 1 Sudanese Pound = 100 Sudanese Dinars = 1,000 old Sudanese Pounds.

Please be aware that credit and debit cards are not currently accepted in Sudan.

• The best place to exchange currency is at the airport, as the rates are generally more favourable than those at hotels.
• Currency exchange should only be done at authorised bureaux de change or banks, and receipts should be kept.
• Severe penalties are imposed for exchanging money on the black market.
• Only new US Dollar bills are accepted in Sudan. Old or worn bills will not be accepted.

Passport Requirements:

• Your passport should be valid for at least six months from your date of departure, with at least two blank pages, and no Israeli stamps.
• Avoid using a nearly full or soon-to-expire passport.
• It is your responsibility to arrange for a visa, and the requirements may change at the discretion of the local authorities.

Obtaining a Sudan Visa:

Securing a Sudan visa can be a complex process. There are two main ways to obtain your visa:

1. Apply for Your Visa in Advance:

   • This option offers more certainty and peace of mind, but it can be more costly and time-consuming as it requires you to either visit the Sudanese embassy in person or mail your documents.
   • Most nationalities, including the UK, now need an invitation letter from our partners in Sudan, along with a letter from the Sudanese Ministry of the Interior to support your application.
   • The process typically takes a minimum of 4 weeks, so plan accordingly. You may be required to attend a brief interview at the embassy/consulate to verify that you are a genuine tourist.
   • While visas are sometimes issued on the same day, you may need to return a few days later to collect your passport. Many embassies/consulates also offer postal services.
   • You may choose to use a visa agency, but you will still need to provide all necessary documents and cover both the agency's fees and the costs for the required paperwork.
   • An additional visa fee is payable at the airport immigration desk upon arrival: US$100 for most nationalities and US$150 for US citizens.

2. Obtain Your Visa on Arrival at Khartoum Airport:

   • This option is more affordable and less complicated, and it generally works well.
   • We will provide you with the invitation letter and other required documents from the Sudanese government.
   • Once everything is arranged, we will send you an entry permit, which you must print and bring with you to board your flight to Khartoum.
   • Upon arrival, exchange the entry permit for a visa sticker at the airport. First, show your passport and entry permit to an official, then proceed to the Visa Counter to pay the visa fee and receive your sticker.
   • The visa fee at the airport is US$100, or US$150 for US citizens, payable in cash (use one $100 bill and one $50 bill issued no earlier than 2009).

For both options, you will need to make an additional payment in US Dollars in cash to our local partners in Sudan after your arrival to cover the costs of processing your visa. Please refer to the "Options" section or contact your travel consultant for more details.

Important: Please send us a scanned or photographed copy of the identity page of your passport as soon as possible after booking so we can secure the necessary documents for your visa.

The sockets are designed for two-round pronged plugs (Type C / D) and supply 230 volts of electricity. Universal adapters can be purchased in most airport shops if you don’t have one. Standard European adapters should work well, though they might fit a bit loosely in the sockets. All hotel rooms come equipped with electrical sockets for charging devices like cameras and phones. Hair dryers are typically available upon request at the hotel reception if not already provided in your room. If you plan to use US appliances, you will need both a voltage converter and a plug adapter.

Our tours offer a combination of various modes of transport. We want you to truly experience the country you're exploring, but at the same time, ensure you’re comfortable and refreshed for the next part of the journey. Given the routes in Sudan, the available public transport options, and the distances between locations, we use private vehicles like Toyota Landcruisers (max 4 passengers per vehicle) or Toyota Hilux (max 3 passengers per vehicle) for the entire tour.

This tour includes a meet-and-greet service and airport transfer on the first day. Our representative will be waiting with an Egypt Uncovered signboard or your name clearly displayed for easy identification. If you are unable to locate our representative, emergency contact numbers will be provided on your tour confirmation voucher.

A transfer to the airport is also included at the end of the tour. Please review the tour itinerary and your flight times carefully. Most international flights departing from Khartoum are scheduled in the early hours of the morning. If you have upgraded to a 4 or 5-star hotel in Khartoum, only a day-use room is typically included for your final day. A full night's stay is provided at the standard 3-star hotel. If you require a full night’s accommodation in an upgraded hotel, an additional charge may apply.

Refunds are not available for missed transfers or parts of your trip due to incorrect flight details or delayed arrivals. Any additional expenses incurred to join the group will be your responsibility.

If your flights are scheduled to arrive before the tour starts or depart after the tour ends, we can arrange extra accommodation and airport transfers. We will strive to book these at the same hotel as the main tour, subject to availability (upgraded hotels can also be arranged upon request). Please note that if you do not book additional accommodation through us, arrival and departure transfer services will not be included, and you will need to organise your own transport.

Arrival Procedure

Be prepared for potential delays at immigration, especially if you are obtaining a “visa on arrival” (refer to the Passports and Visas section). After passport control, proceed to baggage reclaim, where further waiting times are common. Once you collect your luggage, you will need to show your baggage receipts (typically attached to your boarding pass), and your bags may be manually inspected by airport staff. This is standard procedure to ensure no prohibited items, such as alcohol or inappropriate materials, are brought into Sudan. Be aware that some magazines with certain images might also be considered inappropriate and could be confiscated without return.

After completing these formalities, you will find our representative waiting just outside the glass doors with an Egypt Uncovered signboard or your name clearly displayed.

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We aim to offer you as much flexibility as possible when booking your holiday with us. To accommodate travellers with varying plans, we exclude international flights from the main tour price. However, we are happy to assist with flight suggestions that complement the tour. Simply provide us with your preferred dates and departure airport, and we will present a selection of airlines, schedules, and fares for you to choose from.

Your transfers between the airport and hotel are included on the first and last days of the tour. Our Sudan tours begin and end at Khartoum airport (KRT).

Occasionally, we also offer flight-inclusive packages from selected airports. When these are available on our website, the prices quoted are accurate at the time, but are subject to the availability of the fare used. Prices will be confirmed at the time of booking, and we will also provide you with flight times and airline details before issuing tickets.

Flight-inclusive prices are based on the cheapest Economy ticket class available, which is generally non-refundable and non-changeable unless the flight is cancelled due to circumstances like Covid-19, in which case airlines tend to offer more flexibility. If you require more flexible ticket options or wish to upgrade to Premium Economy or Business Class, these can be arranged for an additional supplement. Any changes to flight-inclusive bookings will be subject to the airline's terms and conditions.

Flight CO2 Emissions:

Flying is a wonderful way to see the world, but it does contribute to carbon dioxide (CO2) emissions, which have an impact on the environment. By considering the CO2 emissions of your flight when booking, you can help reduce your travel footprint.

When booking international flights, we recommend you also take into account the CO2 emissions of your chosen airline. Some airlines and flight search engines (such as Google Flights or Skyscanner) provide this information, allowing you to compare your options and make a more informed choice. Many airlines are now working towards more sustainable practices, and by opting for greener flight options, you can contribute to positive environmental change while still enjoying your adventure.

Tipping in Sudan: An Overview

Tipping, or bahsis (pronounced bahk-sheesh), is a common and widely accepted practice in Sudan. The wages for service workers are generally low, and tips play an essential role in supplementing their modest incomes.

However, tipping remains voluntary, and the amount should reflect both the quality of service you receive and your personal financial situation. Many people seek guidance on how much to tip, so here are some general suggestions to help:

• Restaurants and Taxis:

  • For local markets and casual dining spots, simply leaving the small change is appropriate.
  • In more upscale restaurants, a tip of around 5% to 10% of the total bill is recommended.

• Local Guides:

  • If you have a local guide accompanying you during your travels, a tip of USD 2 per person per day is a suitable amount.

• Drivers:

  • You may have private drivers throughout your trip, some for brief periods and others for longer durations. While USD 2 per person per day is generally acceptable, you may consider a higher tip for those who are more involved in the trip.

• Tour Guides:

  • For your main tour guide, we suggest tipping between USD 25 to 40 per person for the entire duration of the tour. Ultimately, the amount should reflect your level of satisfaction with their service and your budget. There's no pressure to give a specific amount—it's entirely up to you.

You should ensure you have comprehensive insurance that covers medical emergencies, including emergency evacuation and repatriation.

Vaccination recommendations and other health precautions vary depending on the country you are visiting and where you are travelling from. It is advisable to consult your GP, healthcare provider, or a travel clinic for the latest vaccination information for your destination. Additionally, make sure that you are up-to-date with the vaccines and boosters recommended for your regular life back home, such as those for occupational risks, lifestyle-related exposures, and any underlying health conditions. Below are the additional vaccinations and health precautions typically recommended for the countries in this region:

• South Africa: Hepatitis A, Malaria precautions (Malaria map), Yellow Fever certificate (Required if coming from or transiting through an infected area).
• Namibia: Hepatitis A, Tetanus, Typhoid, Malaria precautions (Malaria map), Yellow Fever certificate (Required if coming from an infected area).
• Botswana: Hepatitis A, Tetanus, Typhoid, Malaria precautions (Malaria map), Yellow Fever certificate (Required if coming from or transiting through an infected area).
• Zimbabwe: Hepatitis A, Tetanus, Typhoid, Malaria precautions (Malaria map), Yellow Fever certificate (Required if coming from or transiting through an infected area).
• Zambia: Hepatitis A, Tetanus, Typhoid, Malaria precautions (Malaria map), Yellow Fever certificate (Required if coming from or transiting through an infected area).
• Malawi: Hepatitis A, Tetanus, Typhoid, Malaria precautions (Malaria map), Yellow Fever certificate (Required if coming from or transiting through an infected area).
• Tanzania: Diphtheria, Hepatitis A, Tetanus, Typhoid, Malaria precautions (Malaria map), Yellow Fever certificate (Required if coming from or transiting through an infected area).
• Kenya: Diphtheria, Hepatitis A, Poliomyelitis, Tetanus, Typhoid, Malaria precautions (Malaria map), Yellow Fever certificate (Required if coming from an infected area).
• Uganda: Diphtheria, Hepatitis A, Tetanus, Typhoid, Yellow Fever, Malaria precautions (Malaria map), Yellow Fever certificate (Required if coming from an infected area).
• Sudan: Diphtheria, Hepatitis A, Tetanus, Typhoid, Yellow Fever, Malaria precautions (Malaria map), Yellow Fever certificate (Required if coming from or transiting through an infected area; may also be needed for departure).
• Morocco: Hepatitis A, Tetanus, Typhoid, Malaria not usually present, Yellow Fever certificate not required.

Please note that this information may change at short notice. For the most up-to-date health and vaccination requirements, we suggest contacting your medical practitioner or travel clinic.

Malaria: There is no vaccine for Malaria, a serious and sometimes fatal disease transmitted by mosquitoes. To reduce the risk of infection, wear long-sleeved clothing and long trousers, use insect repellents, and sleep under a mosquito net if needed. Mosquitoes are most active during and after sunset. Consult your GP or a travel clinic for the most suitable malaria prevention medication for the areas you are visiting.

Yellow Fever: This disease is transmitted by mosquitoes active during the day. Many countries require a Yellow Fever vaccination certificate as part of their entry requirements, particularly if you have travelled from or through an infected region, including stopovers of more than 12 hours. You can refer to US CDC information to check where Yellow Fever is present and which countries require proof of vaccination. Ensure that you arrange for the certificate in advance and carry it with you throughout your trip.

Please inform us of any pre-existing conditions such as diabetes or asthma, as well as any prescription medications you are taking. Additionally, we need to know about any food allergies or physical disabilities.

If you are taking part in an Overland tour or a wildlife safari, be aware that you may be travelling on rough or bumpy terrain for extended periods. This can be uncomfortable or even painful, especially if you have a back condition. Please contact us if you have any concerns.

The time in Sudan is 3 hours ahead of GMT. Daylight saving time is not observed.

Luggage:
To ensure smooth transport of everyone’s luggage in the vehicles, we kindly ask that you bring soft luggage instead of hard suitcases. A small daypack or bag is also recommended for daily outings. Your main luggage will typically stay at your accommodation during sightseeing trips, so you won’t need to carry it far. Hotel porters are usually available to assist with luggage handling.

Luggage Restrictions:
To optimise space and comfort in the vehicles, we ask that your main luggage does not exceed 15kg for this tour. As for hand luggage, most airlines allow between 5kg and 10kg, but we kindly request you limit yours to 5kg.

Clothing:
Sudan's climate varies from hot and dry in the north to humid and tropical in the equatorial south. The best time to visit is from October to April. During October/November and March/April, daytime temperatures range from 30-38°C, with nights around 12-18°C. In December/January/February, temperatures are slightly cooler at 25-30°C during the day, with nights dropping to 5-10°C. Summer temperatures can exceed 40°C, but tours are generally not held during this time. Dust storms (haboobs) can occur from July to August and again from November to January. You will need clothing suitable for hot days but also something warm for the cooler evenings and nights, especially in the desert areas.
Sudan is a predominantly Muslim country with Sharia law in place, and modesty is highly valued, particularly for women. Therefore, it’s advised that clothes be loose-fitting and not revealing. Women are not required to wear a veil or cover their heads, but it’s a good idea to bring a headscarf or sunhat as they are often helpful in the desert sun. Shorts should be avoided by both men and women.

Other Essentials:
Bedding (sheets, blankets, pillow) will be provided at the Meroe desert camp, but we recommend bringing a lightweight sleeping sheet or liner for added comfort year-round (sand tends to find its way everywhere). Additionally, we suggest you bring a sunhat, sunscreen, sunglasses, a basic first aid kit, toiletries, a money belt, a small torch, a camera, and chargers.

Nimitti:
Between February and April, there can be an abundance of “nimitti” in the northern regions (Tombos, Soleb area). These small, harmless flies, which aid in palm pollination, can be quite bothersome. We will provide fly nets for face protection, and your tour leader will suggest wearing long-sleeved tops to help minimise discomfort.

The tour price excludes permits and entrance fees for the National Museum and archaeological sites included in the itinerary. To cover these costs, as well as photo permits and local passport registration, a fee of EUR 260 per person will be collected in Khartoum at the start of the tour. Please bring 260 Euros (or an equivalent amount in US Dollars) in new, unmarked bills, preferably in smaller denominations ($10/$20). Additionally, you will need to provide 2 passport-sized photographs for permit processing.

Camera Fees & Permits

• A photography permit is required for all types of photography. We will arrange this for you, and the permit will specify where photography is allowed.
• Photographing military areas, personnel, bridges, broadcast stations, public utilities, slum areas, or beggars is strictly prohibited. Always ask for permission before taking photos.
• If you plan to bring a video camera, an additional fee of US$20 per archaeological site applies, and the permit must be arranged in advance. Please inform us several weeks prior to your arrival if you intend to bring a video camera.

The official languages of Sudan are Arabic and English, as stated in the 2005 constitution. However, English is rarely spoken outside of official circles or the hospitality industry. Interestingly, it is often the older generations who have a stronger command of the English language.

Sudan is an Islamic state, and the government has implemented Sharia law. Alcohol, drugs, and homosexuality are strictly prohibited. Foreigners are generally treated as locals, which means they could face severe consequences for violating these laws, including lengthy jail sentences and corporal punishment, with a minimum of forty lashes. It is crucial never to display images, statues, or figures of the Prophet Muhammad.

Sudanese women typically wear modest attire and cover their heads. As a sign of respect, foreign women should consider doing the same, even if they see other tourists not following this custom. Men are expected to wear long trousers rather than shorts. When in doubt, it is best to dress conservatively.

Although Sudanese people do not expect foreigners to observe Ramadan, the Islamic fasting month, it is considered impolite to eat, drink, or smoke in public during this time.